Project Coordinator


POSITION BACKGROUND

WiLL is seeking a detail-oriented Project Coordinator to join our Project Engineering Team. You will support customer projects from start to finish, acting as a key resource for scheduling, milestones, and communications. Collaborating with engineers, customers, vendors, contractors, and other stakeholders, you will ensure timely, on-scope delivery at high quality. The role emphasizes communication over technical tasks, but requires interest in technology and innovative custom projects. Ideal for organized individuals in fast-paced settings. Up to 10% travel may be required.

KEY RESPONSIBILITIES

  • Assist in planning, execution, information gathering, and monitoring of customer projects, including tracking timelines, deliverables, risks, technical requirements, and opportunities.
  • Serve as a key point of contact for customer communications, addressing inquiries, providing updates, and meeting needs throughout the project lifecycle.
  • Develop and maintain project schedules, milestones, and timelines using tools; resolve conflicts and adjust plans as a central resource for teams and customers.
  • Coordinate activities between engineering, manufacturing, sales, and external partners for smooth project flow.
  • Prepare and distribute documentation, reports, and status updates to stakeholders.
  • Identify risks or delays and collaborate on mitigation strategies.
  • Support engineering in resource allocation, task assignments, and workflow optimization.
  • Contribute to continuous improvement by gathering feedback and recommending enhancements.
  • Design and create documents to streamline current and future projects.

QUALIFICATIONS

  • 2+ years of experience in project coordination, preferably in manufacturing, technology, or related fields.
  • Proficiency in project management software.
  • Excellent verbal and written communication skills for interacting with technical teams, customers, and executives.
  • Strong organizational and time-management skills, with attention to detail and ability to handle multiple projects.
  • Familiarity with scheduling methodologies and customer relationship management.
  • Interest in technology and enthusiasm for custom projects (role is communication-focused, not deeply technical).
  • Ability to work independently and collaboratively in a dynamic environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and related tools.
  • Experience in lighting, manufacturing, or technology sectors is a plus.

WHAT WE OFFER

  • Salary based on experience and qualifications, and benefits including health
  • insurance, retirement plans, and paid time off.
  • Professional growth opportunities in a collaborative cross-functional environment with facilities in Fond du Lac, WI.
  • Potential for hybrid work location.
  • Chance to work on cutting-edge LED lighting, controls, and infrastructure projects.


HOW TO APPLY

Submit your contact information and resume here.

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